What does SafeReplies do?
SafeReplies reviews active email drafts before they are sent, flags risky wording, and suggests safer alternatives for Gmail and Outlook Web.
Watch SafeReplies turn a compliance risk into safe, sendable wording — in one click.
SafeReplies is a UK-built compliance assistant for SMEs. It runs right inside Outlook on desktop and mobile, and Gmail on the web, surfaces risk in plain English, and suggests safer wording — so your team makes the call with the full picture in front of them.
We read each draft before send and flag potential issues for the sender — definitive promises, regulated wording, discriminatory phrasing, GDPR exposure, aggressive tone — so they can make an informed choice.
Aligns with your company’s policies, SOPs and the industry regulations you actually operate under — not generic enterprise rules.
Every team member communicates clearly and professionally — same tone, same standard, whether it’s their first week or their tenth year.
Most compliance failures don't come from bad intent — they come from a rushed sentence in an outbound email. The cost of one bad email almost always exceeds the cost of a year of SafeReplies.
Most of the businesses we work with already use Gmail's Gemini or Outlook's Copilot. They're general writing assistants — they make email faster and read better, but they don't know your industry's rules and can't tell a confident promise from a regulatory breach. SafeReplies checks every draft against your sector's compliance rules before it sends.
SafeReplies is a decision-support tool. We flag potential risk and offer suggested rewrites — we don't block, delay or send email on your behalf. Senders can edit the draft themselves, apply the suggested rewrite, or send it to a manager for approval if your team enables that flow. Every send remains the sender's decision, and final responsibility for the content of an email rests with the user and their organisation.
Compliance tools shouldn't create the very risk they exist to prevent. SafeReplies scans email content in-memory, returns a result, and discards the content — we don't archive, train on your data, or index your inbox.
SafeReplies installs in minutes and only activates the moment someone presses send. It works directly inside Outlook on desktop and mobile, and Gmail on the web — no new inbox to check, no new tab to open.
Your team carries on writing emails in Outlook or Gmail. SafeReplies stays quiet in the background — no new workflow, no extra tab.
The moment they press send, we scan wording, tone, attachments, and your own uploaded SOPs against industry compliance rules.
If something looks risky, we show the issue, the reason, and a compliant rewrite. Staff edit, apply the rewrite, or send the draft to a manager for review.
From Outlook and Gmail to the dashboard your directors check — every part pulls in the same direction, working together out of the box.
Turn it on with one click — it works inside your existing inbox on Outlook (desktop & mobile) and Gmail on the web, no separate app to learn.
Reads each draft and flags risky wording in under a second.
Pre-tuned risk libraries matched to your sector — ready to scan from day one.
Upload your policies and approved wording. We check those too.
Every flag comes with a suggested compliant alternative.
Tailored views for every seat — employees see their own sends, managers their team, admins the whole org.
One-click compliance reports and scheduled exports — board-ready evidence whenever you need it.
Rules update the moment the law does — your pack stays current automatically, no manual upkeep.
Borderline sends route to a manager for a quick yes/no before they leave.
Drafts are scanned in memory and discarded the moment the check finishes — nothing is stored or used to train models.
We continually evolve SafeReplies around customer needs — popular requests get built.
Suggest a featureOne product, three views. Employees see only their own sends and a private comparison to the team. Managers get their approval queue and team consistency. Admins see every branch, org-wide. Switch roles below to compare.
Every team's compliance, before they hit send.
Viewing as Admin. Admins see everything — every branch and team org-wide, all flags, plus members, branches, policies and billing controls.
SafeReplies has flagged wording in our team's emails that could easily have turned into deposit disputes or regulatory fines. It's quietly saved us thousands — and a lot of sleepless nights.
New laws, ombudsman rulings, regulator guidance and industry codes change all the time. Our compliance team monitors them daily and pushes updates into your pack in real time — no upgrade window, no version to install, no extra cost.
Daily monitoring, pushed live within hours, and included in every plan — with nothing for you to install or action.
No infrastructure project. No multi-week deployment. Most teams set themselves up online in minutes — and if you'd rather be walked through it, book a free 15-minute call and we'll get you live together.
Every account lands on this short setup checklist. Tick through it at your own pace, or book a free 15-minute call and we'll do it together.
Book a 15-min setup callA short walkthrough of how SafeReplies works as you write in Outlook on desktop and mobile, and Gmail on the web — catching risky wording before you hit send, suggesting a compliant rewrite, and routing anything sensitive for approval.
Hi Sarah, thanks for getting in touch. I can confirm we guarantee a positive outcome within 7 dayswe'll progress your enquiry through our standard process — there's nothing to worry about.
We'll progress your enquiry through our standard process and keep you updated as it moves through the relevant timescales.
SafeReplies reads your draft as you write and flags risky wording the moment before you send — no new app, no copy-paste.
Every flag comes with a plain-English explanation and a safer rewrite you can apply in one click — the decision stays with you.
High-risk messages can be sent to a manager for sign-off, with a full dashboard of what was caught across your team.
Each industry pack ships with pre-built risk rules, flagged-wording examples, and suggested rewrites. Layer your own SOPs on top.
High email volumes, regulated wording, and the biggest shake-up to renting in a generation. SafeReplies ships pre-trained on the lettings and sales risks your branches deal with every day.
Investment language, tax positions, and HMRC correspondence carry real liability. SafeReplies catches definitive promises, unsuitable advice phrasing, and missing disclaimers.
HR emails are evidence. SafeReplies looks for discriminatory language, unfair-dismissal risk, and tone that won't survive a tribunal.
From candidate filtering to client guarantees, recruitment emails carry hidden risk. SafeReplies flags discriminatory phrasing, role-misrepresentation, and broken placement promises.
If your team sends regulated correspondence, SafeReplies can support it. These sectors are the most natural next packs — talk to us if yours isn't listed.
One bad email costs more than a year of SafeReplies. Pay annually for the lowest rate, and add extra users at a discount. Plans start at £15/month + VAT. Billing is confirmed during onboarding.
The things SME teams ask us most — about data, control and getting started. Still unsure? Talk to us.
No. SafeReplies is a decision-support tool — it flags risk and offers a suggested rewrite, but it never blocks, delays or sends on your behalf. You always choose to send, edit, or escalate to a manager.
Drafts are scanned in memory and discarded the moment the check finishes. Nothing is stored on our servers or used to train models — your email contents stay yours.
Outlook on desktop and mobile, and Gmail on the web. The Gmail mobile app isn't supported yet.
Most teams are live in minutes — no IT project, no rollout. Prefer a hand? Book a free 15-minute call and we'll set you up together.
Yes. Industry packs for Lettings, Accountancy, HR and Recruitment come pre-tuned, and you can layer your own policies and approved wording on top.
Yes. Start with a selected team onboarding — we take your card up front but won't charge you until the trial ends. Cancel any time before then and you won't pay a penny.
Build trust. Reduce risk. Stay compliant.
Short answers for buyers, support teams, and search engines that need the exact product boundaries without marketing fog.
SafeReplies reviews active email drafts before they are sent, flags risky wording, and suggests safer alternatives for Gmail and Outlook Web.
It is built for teams where outbound wording matters, including lettings, accountancy, HR, recruitment, and other policy-sensitive professional services.
No. SafeReplies supports the sender's decision. The user can edit, apply a rewrite, escalate to a manager, or send when they are ready.
The product is designed around active-draft review. Website privacy and terms pages explain the current scan, retention, and data-boundary model.
SafeReplies supports industry packs and policy/SOP-based checks in the app experience, with production rollout controlled by the current provider and safety gates.
Book a product call or use the secure app portal to follow the current pilot or trial controls. Pricing and access follow the current launch controls.